What Questions Should You Ask Your Event Planner?

Hosting events is a great way to celebrate special occasions, grow a business, or advertise a product, as it allows you to create strong memories and lasting impressions. However, it’s also important to note that there are various moving parts that must be taken into account to create a successful event. If you don’t have the necessary skills to plan, execute, and manage an event yourself, it’s likely to fall short of your expectations. Many people hire event managers to create an innovative and ground-breaking event that will please all guests in attendance. It can be a bit of a gamble to bring in an event manager to oversee your important event. However, sometimes it’s necessary to coordinate with an event planner in order to create something truly special and make sure that everything goes smoothly. Before hiring an event planner, it’s crucial they have the necessary knowledge and experience to ensure that the event will be successful. Here are some questions to ask before you hire an event manager:

What types of events do you usually plan?

There are a variety of different types of events that an event manager can handle, such as trade shows, weddings, and fundraising events. Having a good understanding of the events that the individual has previously planned will allow you to determine if they can help you meet your goals. Besides being able to talk about their past events, it’s also important to interview candidates in person to get a deeper understanding of their personality and how they would handle the situation. This can help you evaluate their ability to think critically and solve problems efficiently.

What personality traits, skills, and education do you have?

The most successful event planners are highly flexible and can get along with their clients easily. They also have the necessary skills, money, and time management to make the event successful. Although not mandatory, it may be helpful to have a college degree or certifications to become a successful event planner.

What event software and tools use?

Before starting, make sure that the event planner is able to use software or tools that you’re already using. If you don’t already have some programs you actively work with, be sure to review a free planning event software ahead of time and bring it up to the event manager that you’d like to use them for upcoming projects. Having the right tools can help event planners manage various aspects of the event, specifically, organization.

What is your approach to managing event budgets?

The most common reason why projects go over budget is due to the inexperience of the planner. This is because they don’t have the necessary skills and knowledge to effectively plan and manage the event. Make sure that you hire an event planner who has the necessary education and training to work with a budget and prevent any issues from happening.